Discussion and possible action to adopt RES. 2023-86 approving an Intergovernmental Agreement with the City of Glendale for the installation, maintenance, and emergency repair of traffic control on streets bordering Glendale and Peoria where the right-of-way is not wholly within one jurisdiction. 

Every municipality has their own procedures for installing, maintaining and conducting emergency repairs of traffic control on streets within their jurisdiction. Streets where the right-of-way is not wholly within one jurisdiction can pose a problem.  Typically, within the Phoenix metropolitan area, the agency to the east side and/or north side of a boundary street that separates two municipalities, maintains the road to the outer edge of the curb and gutter of the street that abuts the neighboring agency.  This results in the controlling agency being responsible for all traffic control for a street, but must place traffic control (such as signage) for that street within the jurisdictional boundaries of the other agency. 

While this is the general rule of thumb, there is no written agreement to provide the agency reasonable provisions to perform essential services. Historically, each city has maintained the signs, markings, and traffic control in the other city’s right-of-way without any formal process, agreement, and often without permits.

The purpose of this Intergovernmental Agreement (IGA) is to formalize a process for the permitting, placement and maintenance of signing, pavement markings and other traffic related items on roadways where the right-of-way is not wholly within the City of Peoria’s or the City of Glendale’s jurisdiction.

Per the IGA, the City of Peoria and the City of Glendale agree to the following terms:

1.  The Party that maintains the road will be responsible for the approval, installation, and maintenance of all permanent traffic control, including signs, pavement markings, traffic signals, Intelligent Transportation Systems (ITS) equipment, and associated utilities placed within the right-of-way of the roadway.

For Routine Maintenance and Emergency Repair:

• The Party that maintains the roadway shall obtain an annual citywide permit and post a certificate of insurance to perform all routine installations, maintenance, and emergency repairs of signs, pavement markings, and other traffic control within the other party’s right-of-way.

• The Parties will waive the permit fee for the annual citywide permit.

For Non-Routine Installations:

• The Party performing the Non-Routine Installations is required to submit plans, obtain permit(s) to work in the right-of-way and traffic control permit(s), post construction assurance and post a certificate of insurance.

• The Parties will waive the plan review and permit fees and will complete reviews within two weeks of submittal. 

2.  Traffic control associated with intersecting side streets, such as STOP signs, street name signs, speed limit signs, object marker, stop bars, crosswalks, etc. on roadways will be maintained by the agency controlling the intersecting roadway.

There are no previous Council actions for this project. 

Staff recommends adoption of the resolution approving an Intergovernmental Agreement with the City of Glendale for the installation, maintenance, and emergency repair of traffic control on streets bordering Glendale and Peoria where the right-of-way is not wholly within one jurisdiction.

No new fiscal impact. As the Public Works Department already performs this work, the funding for all routine and non-routine maintenance of signs, markings, and other traffic control is available in their operating budget.