| | | | | | | | CITY OF PEORIA, ARIZONA
COUNCIL COMMUNICATION | Agenda Item: 13C. |
| Date Prepared: 10/30/2023 | Council Meeting Date: 11/14/2023 |
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| | | | | | | | | TO: | Henry Darwin, City Manager
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| | | | | | | | THROUGH:
| Travis Cutright, Deputy City Manager |
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| | | | | | | | | FROM:
| Kris Dalmolin, IT Director
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| | | | | | | | SUBJECT:
| Single Source Purchase, Environmental Systems Research Institute, Inc., 3 Year Enterprise License Agreement Geographic Information Systems |
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| | | | | | | | Purpose:
Discussion and possible action to approve a single source purchase with Environmental Systems Research Institute, Inc. in the amount of $535,095 in three annual payments of $178,365 to purchase a three year Enterprise License Agreement for the City's Geographic Information Systems. |
| | | | | | | | Summary:
The City's GIS systems are built on the Environmental Systems Research Institute, Inc. (Esri) software platform. This platform is used to create the geospatial layers to document and map the City's assets and other points of interest. The Enterprise License Agreement (ELA) provides the licensing and support needed to maintain the GIS systems and the ability to deliver maps and other resources to the City's websites for citizens and staff, as well as other City applications.
Esri, as owner and manufacturer, is the sole source provider of all U.S. domestic Small Municipal and County Government Enterprise License Agreements (ELA). The Small Municipal and County Government ELA is a bundled package of term limited software licenses and maintenance that includes the right to copy.
Esri is the only source that can grant a right to copy and deploy Enterprise Software within our organization. Also, domestically, Esri is the only source of maintenance (updates and technical support) for all Esri software. |
| | | | | | | | Previous Actions/Background:
The City has procured ELA's through ESRI three times previously, in 2014, 2017 and 2020. |
| | | | | | | | Options:
A: Approve the three year ELA purchase with Environmental Systems Research Institute, Inc.
B: Deny approval of the three year ELA purchase with Environmental Systems Research Institute, Inc. |
| | | | | | | | Staff Recommendation:
Staff recommends approval of a single source purchase with Environmental Systems Research Institute (Esri) for $535,095 in three (3) annual payments of $178,365 to purchase a three (3) year Enterprise License Agreement (ELA) for the City's Geographic Information Systems (GIS). |
| | | | | | | | Fiscal Analysis:
Funding has been allocated and payments will be made from 3300-3750-525008, the IT Software Maintenance account. |
| | | | | | | | Contact Name and Number:
Kris Dalmolin, (623) 773-7736 |
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