| | | | | | | | CITY OF PEORIA, ARIZONA
COUNCIL COMMUNICATION | Agenda Item: 8R. |
| Date Prepared: 2/6/2024 | Council Meeting Date: 2/20/2024 |
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| | | | | | | | | TO: | Mike Faust, City Manager
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| | | | | | | | THROUGH:
| Travis Cutright, Deputy City Manager |
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| | | | | | | | | FROM:
| Gary Bernard, Fire Chief
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| | | | | | | | SUBJECT:
| Purchase Order, Rosenbauer South Dakota, LLC, Fire Department Utility Truck and Water Tender Purchase |
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| | | | | | | | Purpose:
Discussion and possible action to approve a purchase order with Rosenbauer South Dakota, LLC for a Utility Truck and Water Tender in the amount of $1,791,504, in accordance with budget authority previously approved by Council, with a formal contract to be negotiated between the city and Rosenbauer South Dakota, LLC. |
| | | | | | | | Summary:
As part of the Fiscal Year 2024 budget process, the Peoria Fire-Medical Department determined a Utility Truck and Water Tender would enhance the level of public safety service provided by the department. The actual cost for the Utility Truck is $1,300,026 and the cost of the 3,000 Gallon Water Tender is $586,564. There is a discount of $69,086 for the utility truck and $26,000 for the water tender, if paid in full at the time of order. The Use Tax and truck accessories will be requested through the Fiscal Year 2026 supplemental process due to the delayed delivery date.
The total cost for the Utility Truck would be $1,230,940 and $560,564 for the Water Tender, with the discount of paying in full at the time of order. The total amount for both pieces of apparatus would be $1,791,504. The total amount would be $1,886,590 for both pieces of apparatus without the prepayment discount.
The proposed contract price is valid through March 29, 2024, and estimated delivery time is approximately 20 months after date of order. The purchase of these pieces of apparatus will allow the Fire-Medical Department to continue to provide superior public safety services. |
| | | | | | | | Previous Actions/Background:
Approval for the acquisition was approved on August 15, 2023. Funding was transferred from the General Fund Contingency Account to the Fleet Reserve Fund Other Vehicles Account.
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| | | | | | | | Staff Recommendation:
Staff recommends that the City Council approve a contract with Rosenbauer Minnesota, LLC to purchase a Utility Truck and Water Tender in the amount of $1,791,504, in accordance with budget authority previously approved by Council. |
| | | | | | | | Fiscal Analysis:
Funding is available in the Fleet Reserve Fund Other Vehicles Account 3100-3500-542502 to cover the manufacturer cost to purchase the Utility Truck and Water Tender. |
| | | | | | | | Contact Name and Number:
Gary Bernard, (623)773-7279 |
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