Discussion and possible action to: (a) authorize the Fire-Medical Department to accept a grant award in the total amount of $383,000 from the Arizona Department of Administration to be used for participation in a fire incident management and response system being implemented by the State of Arizona and administered by Versaterm; (b) authorize an agreement with Versaterm; and (c) approve a budget amendment in the amount of $383,000 from the Proposed Grants Contingency account to Arizona Department of Administration Grant Fund account.

The Peoria Fire-Medical Department submitted for a Fire Incident Management System grant. Funding is available through State Senate Bill 1171 for eight Adashi System software licenses with hardware for three years. The software is being administered by Versaterm. 

Our participation in the Phoenix Regional Automatic Aid 911 System means that enhancements in our capabilities benefit not just Peoria, but all partner agencies within this system. Implementing the Adashi System aligns with our mission to keep our organization at the forefront of frontline fire and medical service. The system is currently being used by twelve of our partnering agencies.

The cost for the three-year program totals $383,000. Year one cost is $131,826, year two $124,038 and year three $127,136, which includes tax. The vendor will invoice Peoria Fire-Medical. The city will be reimbursed by the State. 

The council has previously accepted various grants from the State of Arizona. 

Staff recommends authorization to accept the grant award in the total amount of $383,000 from the Arizona Department of Administration to be used for participation in a fire incident management and response system program being implemented by the State of Arizona; approve an agreement with Versaterm; and approve a budget amendment in the amount of $383,000 from the Proposed Grants Contingency account to the Arizona Department of Administration Grant Fund account.

City Council has previously accepted grants from the State for various programs. These funds will be expended over a three-year period. The City of Peoria will be reimbursed for the amount expended on an annual basis from the State of Arizona.