Discussion and possible action to authorize the use of budget contingency in the amount of $150,000 for the interior finishes refresh and exterior weatherization improvements at Fire Station No. 6 located near Vistancia Boulevard and El Mirage Road.

Project FD00035, Fire Station No. 6 Finishes Refresh, was approved in the FY2025 Capital Improvement Program (CIP) budget with an additional $60,000 of construction funding approved in the FY2026 CIP to address anticipated escalation.   This project entails a refresh of the fire station interior finishes and appurtenances, including painting, crew shower rehabilitation, kitchen and dorm millwork rehab and replacements, dorm fans, floor stripping and recoating, and limited weatherization repairs.

During the preconstruction scoping efforts it became apparent that there were more envelope weatherization needs that should ideally be addressed concurrent with the interior refresh.  The now 15 plus year old building was found to have extensive failures of building joint and flashing sealants contributing to leaks, areas of roof drainage that were contributing to deterioration of the building masonry, and poor drainage of roof water away from the building foundations.  This adjustment in project scope will replace all building joint sealants, add roof gutters in strategic areas, adjust drainage of roof water discharge, and replace a heaving ADA sidewalk ramp.

The Fire Station No. 6 Finishes Refresh project follows a series of investments in our fire stations including interior refresh efforts at Fire Station No. 1, No. 2, No. 3, and No. 4.  These refresh efforts are in addition to dorm additions/renovations at Fire Stations No. 1, No. 2, No. 3, No. 5, and No. 7.  This project is intentionally timed to occur concurrent with the recently approved Fire Station No. 7 Remodel to bundle subcontractor work packages on two geographically close projects.  Many of the bidding subcontractors have gained advantageous knowledge and experience on the aforementioned refresh and remodel projects.

The project’s design and preconstruction phase started early in FY2025 so as to remain in close alignment with the now permitted and awarded Fire Station No. 7 remodel project which will be under construction during Summer 2025.

An authorization of budget contingency is necessary to administratively award a construction contract amendment.  The specific contingency needs are as follows:

A base job order contract award for preconstruction services in the amount to $6,180 was awarded administratively to CORE Construction for this project.

Staff recommends that the Mayor and Council authorize the use of budget contingency in the amount of $150,000 for the interior finishes refresh and exterior weatherization improvements at Fire Station No. 6 on North El Mirage Road.  This action will result in a transfer of $150,000 from contingency to capital improvement construction account 1970-1970-CIPPS-543011-FD00035.

If approved, this request will utilize $90,000 from the General Fund and $60,000 from the FY2026 CIP project budget for a total of $150,000. The FY2026 CIP project budget will be reduced accordingly.  There is sufficient fund balance to cover this request.